How should documentation of contractor performance be approached by a COR?

Documentation of contractor performance should be thorough and regularly updated because it serves as a critical tool for the Contracting Officer Representative (COR) in managing a contract effectively. Comprehensive documentation allows the COR to monitor contractor compliance with the contract terms, assess performance against established metrics, and identify any issues that might arise during the project lifecycle.

Regular updates ensure that the performance records reflect the most current status of the contract, which is vital for accurate decision-making, especially if adjustments or corrective actions are needed. Moreover, thorough documentation can serve as a valuable resource for future contracts, providing insights on what worked well and what did not, thereby improving overall procurement processes.

By maintaining detailed records, the COR can also easily compile data required for performance evaluations and provide evidentiary support in case of disputes. In contrast, minimal documentation could lead to gaps in oversight and accountability, while waiting until project completion to compile documentation risks losing crucial context and details that inform performance assessments. Neglecting documentation entirely would undermine the purpose of the COR's role, which includes ensuring that contractors meet their obligations effectively.