Which practice is a best way to avoid conflict of interest?

Documenting all forms of communication is a best practice for avoiding conflicts of interest because it creates a transparent record of interactions between the contracting officer representative and contractors. This documentation helps ensure that decisions are made based on objective criteria rather than personal relationships or outside influences. By maintaining a clear and accessible trail of communication, it becomes easier to identify any potential biases or conflicts that could arise, allowing for more ethical and accountable decision-making.

Maintaining transparency through documentation supports a fair procurement process, as it provides evidence of compliance with regulations and can help substantiate the rationale for decisions made, minimizing the risks associated with favoritism or undue influence. This practice also fosters a culture of integrity within the contracting process, demonstrating a commitment to ethical standards in procurement activities.